Key Function of Registrar of Companies State Wise

The Companies Act, 2013, defines a Registrar of Companies (RoC) as the governing authority for companies in India. Also, the Ministry of Corporate Affairs (MCA) appoints a Registrar of Companies in all states and union territories. Currently, there are 22 such RoCs in India. Further, the Companies Act, 2013, bestows a lot of power in the RoC to ensure that it discharges various functions under the Act. In this article, we will talk about the different functions of Registrar of Companies.

functions of registrar of companies

Key Functions of Registrar of Companies

There are three primary functions of Registrar of Companies:

  1. Issuing the certificate of incorporation after authenticating documents.
  2. Maintaining an updated register of companies and LLPs. Hence, the RoC needs to enter the names of newly incorporated companies and remove the ones that are closed.
  3. Keeping track of all the filings done by the companies and LLPs. Also, updating the master data based on the filings.

However, these are not the only functions of Registrar of Companies. Here is an extended list:

Additional Functions of Registrar of Companies

Registration of charges – Section 77(2)

Every company is required to register the particulars of the charge it creates with the RoC. Also, the company must register all charges on assets (tangible or not) or the properties of the company. Further, this applies to all assets and properties in or outside India. Moreover, companies must register these charges within 30 days of creating them. Also, the RoC can extend this period up to 300 days if the company pays the prescribed fee. Section 77(2) states that the RoC must issue a certificate of registration of charges.

Application for Registration of Charges – Section 78

The charge-holder can apply for registration of charges if the company fails to do so. The charge-holder must submit the application along with the instrument under which the charge was created. On receiving the application, the RoC gives notice to the company to confirm the charge and explain the reason behind not registering the same. However, the RoC is required to register the charge within 14 days if the charge-holder pays the prescribed fee.

RoC to keep a register of charges for all companies- Section 81

The RoC must keep a register containing particulars of the charges registered for every company. Further, it must ensure that it follows the prescribed format. Any person can pay the fee for inspection and inspect the register.

The company must file returns with the RoC if the stake of the promoter changes – Section 93

All companies must file a return with the Registrar if:

  • There is a change in the number of shares that the promoter holds; or
  • There is a change in the number of shares that the top 10 shareholders hold

Also, the company must file the return in the prescribed form within 15 days of such a change.

Every company must file a copy of its financial statements with the RoC – Section 137

Every company must file a copy of the financial statements with the RoC. These include the consolidated financial statement and all documents required with such statements under the Act. Further, the company must file such statements duly adopted at the AGM (annual general meeting) within 30 days of the date of the AGM with the prescribed fees.

Every company must inform the Registrar of the DIN – Section 157

Every company must furnish the Director Identification Number (DIN) to the registrar with 15 days from the director receiving the same. Also, if a company fails to do so, then the RoC can levy a fine.

Inspection Report – Section 208

Sometimes, the registrar or an inspector is asked to inspect the books of accounts or conduct an inquiry under Section 206. Also, the registrar or inspector is asked to inspect other books and papers of the company under section 207. In both cases, the registrar or inspector must submit a written report to the Central Government along with the necessary documents. Also, they can recommend further investigation along with their reasons for the same if they deem fit.

A State-wise list of Registrar of Companies

functions of registrar of companies

Part I

S.NoROC/Official LiquidatorStateContact and Address
1ROC HyderabadAndhra Pradesh & Telangana2nd Floor, Corporate Bhawan,
GSI Post, Tattiannaram Nagole, Bandlaguda Hyderabad – 500 068.
Fax: 040-29803727
2ROC cum OL PatnaBiharHigh Court of Patna, Maurya Lok Complex, Block “A” 4th Floor, Dak Bungalow Road, Patna.
Phone No: 0612-6604891
3ROC RanchiJharkhandMangal Tower, 4th floor, Old Hazaribagh Road, Near Kanta Toli Chowk, Ranchi,
Jharkhand – 834001.
Phone no: 0651-2531811,2531401
4ROC cum OL GoaGoa, Daman & DiuCompany Law Bhawan, EDC Complex,
Plot No.21, Patto, Panaji, Goa.
Phone No: 0832-2438618/2438617
5ROC cum OL J&KJammu And KashmirHigh Court Of Jammu, Bahu Plaza, South Block, Rail Head Complex,
Jammu – 180012.
Phone No: 0191-2470306/2472504
6ROC ErnakulamKeralaCompany Law Bhawan, BMC Road
Thrikkakara Kochi – 682021.
Phone: 0484-2423749/2421489
Fax: 0484-2422327
7ROC MumbaiMaharashtra100, Everest, Marine Drive
Mumbai- 400002.
Phone: 022-22812627/22020295/22846954
Fax: 022-22811977
8ROC PuneMaharashtraPCNTDA Green Building, BLOCK A, 1st & 2nd Floor, Near Akurdi Railway Station, Akurdi, Pune – 411044.
Phone: 020-27651375,020-27651378
Fax: 020-25530042
9ROC PuducherryPuducherryNo.7, Second Floor, Karuvadikuppam Main Road. Senthamarai Nagar, Muthialpet
Puducherry-605 003.
Phone: (0413)-2234129
Fax: (0413)-2237274
10ROC cum OL JaipurRajasthanC/6-7, 1st Floor, Residency Area, Civil Lines, Jaipur-302001.
Phone:0141-2981913/2981914/ 2981915/2981917
Fax: 0141-2981916
11ROC Kanpur cum OL DehradunUttar Pradesh & Uttarakhand37/17, Westcott Building,  The Mall,
Phone: 0512-2310443, 2310227, 2310323

Part II

S.NoROC/Official LiquidatorStateContact and Address
12ROC Shillong with an additional charge of OL, GuwahatiAssam, Meghalaya, Manipura, Tripura, Mizoram, Nagaland & Arunachal PradeshMorello Building, Ground Floor
Shillong – 793001.
Phone: 0364-2504093
13ROC cum OL BilaspurChattisgarhIst Floor, Ashok Pingley Bhawan,
Municipal Corporation, Nehru Chowk, Bilaspur- 495001. Chattisgarh
Phone: (07752)-250092(D),250094
Fax: (07752)- 250093
14ROC DelhiDelhi & Haryana4th Floor, IFCI Tower, 61, Nehru Place,
New Delhi – 110019.
Phone: 011-26235703, 26235708
Fax: 011-26235702
roc.delhi@mca.gov.inFor Physical Verification Of Documents :
Sh. Kamal Harjani (RoC Delhi).
15ROC AhmedabadGujaratROC Bhavan, Opp Rupal Park Society,
Behind Ankur Bus Stop, Naranpura, Ahmedabad-380013.
Phone: 079-27438531,
Fax 079-27438371
16ROC BangaloreKarnataka‘E’ Wing, 2nd Floor Kendriya Sadana Kormangala, Banglore-560034.
Phone: 080-25633105 (Direct),080-25537449/25633104
Fax: 080-25538531
17ROC GwaliorMadhya Pradesh3rd Floor, ‘A’ Block, Sanjay Complex
Jayendra Ganj, Gwalior.
Phone: 0751-2321907
Fax: 0751-2331853
18ROC cum OL CuttackOrissaCorporate Bhawan, 2nd & 3rd Floor, Plot No-9(P), Sector-1,
CDA, Odisha Cuttack-753014.
Phone No: 0671-2362661,2366952
19ROC ChandigarhPunjab, ChandigarhCorporate Bhavan, 1st Floor,
Plot No. 4-B, Madhya Marg, Sector 27B, Chandigarh – 160019.
Phone: 0172-2639415/2639416
20ROC ChennaiTamil NaduBlock No.6, B Wing 2nd Floor Shastri Bhawan 26, Haddows Road, Chennai – 600034.
Phone: 044-28270071
Fax: 044-28234298
21ROC CoimbatoreTamil NaduNo.7, AGT Business Park, I Floor, Phase II, Avinashi Road, Civil Aerodrome Post,
Coimbatore- 641014, Tamil Nadu.
Phone:(0422) -2629640, 2628170(Direct) Fax: 0422-2628089
22ROC KolkataWest BengalNizam Palace 2nd MSO Building
2nd Floor, 234/4, A.J.C.B. Road, Kolkata – 700020.
Phone: 033-2287 7390
Fax 033-22903795

Summing Up

We hope that this article offered clarity regarding the functions of Registrar of Companies. In case of any clarifications, please feel free to write to us.

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