Annual ROC filing refers to the annual E-Forms that are required to be filled by every Company incorporated under the Companies Act 2013. As a part of the Annual Filing, two main forms to be filed with the ROC are ‘Form MGT-7’ and ‘Form AOC-4/AOC-4 CFS.’ The Company is required to hold its Annual General Meeting (AGM) in such a manner as it is prescribed under law and file Form AOC-4 within 30 days of AGM and MGT-7 within 60 days of AGM. The Company shall prepare its Annual Report consisting of audited financial statement, Board of Directors’ Report together with its annexures and attach the same in Form AOC-4 whereas a list of security holders is attached in Form MGT-7. Further, every company shall place a copy of the Annual Return on the website of the company if any, and the web-link of such annual return shall be disclosed in the Board’s report.
Please note that One person company is required to file both the forms i.e. Form AOC-4 and Form MGT-7 within 180 days from the closure of the preceding financial year. Annual filing is one of the most important filing while running a company because the consequences of non-filings are extremely drastic. The late filing fees of Rs. 100 per day shall be applicable after the due date till the default continues.. Moreover, If the Company is in a state of non-filing of its annual forms for a period of two financial years, the ROC may strike off the name of the Company from its register at any time thereafter. Hence, to avoid all the hefty penalties and severe actions by the authorities, it is always best to complete timely Annual ROC filing of the Company.
The filing of annual forms requires the compilation of accounts for the entire year which helps to analyse the financial position of the company, i.e. company is incurring losses or making a profit. ROC return filing offers benefits beyond the mandated requirement.
The Government keeps the record of the existence of the companies on the basis of the regular filings which every company is required to file or else the company is considered fake and can be struck off Suo Moto by the ROC.
The timely and yearly filing of forms avoids the burden of penalty, which may arise due to non-filing as required by the law. Annual compliance will save your organisation from any legal complications.
Incase of raising funds, contribution or applying for other registrations and for any other new venture, updated annual filings are very important to check the validity and reliability of the Company.
Audited Financial Statements of the Company for the concerned financial year.
Preparation of the required documents on the basis of financial statements of the company & other relevant information.
Preparation of form AOC-4 with the Registrar of Companies within 30 days from the date of AGM.
Preparation of form MGT-7 with the Registrar of Companies within 60 days from the date of AGM.
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Every type of company is covered and obligated to file the required forms.
Form AOC 4 (Financial Statements) is required to be filed within 30 days of holding AGM and Form MGT 7 (Annual Return) is required to be filed within 60 days of holding AGM.
The audited financial statements and Directors’ Report along with its annexure are attached with Form AOC 4 and list of shareholders is attached with Form MGT 7.
The Penalty of Rs 100/- per day from the due date of filing is payable till the default continues.
Digital signature of one director is required to be affixed in Form AOC 4 (Financial Statements) and Form MGT 7 (Annual Return).
No, the ROC filing is filed with the Registrar of Companies, Ministry of Corporate Affairs (MCA), whereas income tax return is filed with the Income Tax Department.
Yes, under Companies Act, 2013 an audit is mandatory irrespective of the turnover or capital of the company.